Index for Registration of Book of Accounts
- DESCRIPTION
- INDIVIDUALS ENGAGED IN BUSINESS
- CORPORATIONS/PARTNERSHIPS
- RELATED REVENUE ISSUANCES
- CODAL REFERENCE
All corporations, companies, partnerships or persons required by law to pay internal revenue taxes shall keep a journal and a ledger or their equivalents such as subsidiary ledgers, simplified books of accounts.
INDIVIDUALS ENGAGED IN BUSINESS
Newly-Registered (In General)
Tax Form
BIR Form 1905 - Application for Registration Information Update/Correction/Cancellation
Documentary Requirements
REGISTRATION OF MANUAL BOOKS OF ACCOUNTS (NEW OR SUBSEQUENT)
a) New sets of permanently bound books of accounts for registration/stamping or the bound journals and/or ledgers;
REGISTRATION OF MANUAL LOOSE-LEAF BOOKS OF ACCOUNTS
a) Permt to Use Loose Leaf Books of Accounts;
b) Permanently bound Loose Leaf Books of Accounts;
c) Affidavit attesting the completeness, accuracy and correctness of entries in Books of Accounts and the number of Loose Lead used for the period.
If transacting through representative
a) For Individual
- Special Power of Attorney (SPA)
- Any government-issued ID of the authorized representative
Procedures
a) Submit duly accomplished BIR Form 1905 at the RDO or concerned office under the Large Taxpayer Service having jurisdiction over the place where the head office and branch is located, respectively; and
b) Present the manual/loose-leaf books of accounts for Stamping and registration purposes.
Deadline
Newly registered taxpayers shall present the manual books of accounts to the RDO or concerned office under the Large Taxpayer Service where the place of business is located for approval and registration before the deadline for filing of the first quarterly income tax return or the annual income tax return whichever comes earlier.
Subsequent Registration of Books/Renewal (In General)
Procedures
a) Accomplish BIR Form 1905 at the RDO or concerned office under the Large Taxpayer Service having jurisdiction over the place where the head office and branch is located, respectively;
b) Present the manual/loose-leaf books of accounts at the RDO or concerned office under the Large Taxpayer Service where the place of business is located for Stamping and registration purposes.
Deadline
The registration of a new set of manual books of accounts shall only be at the time when the pages of the previously registered books have all been already exhausted, provided, that the portions pertaining to a particular year should be properly labeled or marked by taxpayer. This means that it is not necessary for a taxpayer to register/stamp a new set of manual books of accounts each and every year.
Newly-Registered (In General)
Tax Form
BIR Form 1905 - Application for Registration Information Update/Correction/Cancellation
Documentary Requirements
REGISTRATION OF MANUAL BOOKS OF ACCOUNTS (NEW OR SUBSEQUENT)
a) New sets of permanently bound books of accounts for registration/stamping or the bound journals and/or ledgers;
REGISTRATION OF MANUAL LOOSE-LEAF BOOKS OF ACCOUNTS
a) Permt to Use Loose Leaf Books of Accounts;
b) Permanently bound Loose Leaf Books of Accounts;
c) Affidavit attesting the completeness, accuracy and correctness of entries in Books of Accounts and the number of Loose Lead used for the period.
If transacting through representative
- Board Resolution indicating the purpose and the name of the authorized representative; or Secretary’s Certificate;
- Any government-issued ID of the authorized representative
Procedures
a) Submit duly accomplished BIR Form 1905 at the RDO or concerned office under the Large Taxpayer Service having jurisdiction over the place where the head office and branch is located, respectively; and
b) Present the manual/loose-leaf books of accounts at the RDO or concerned office under the Large Taxpayer Service where the place of business is located for Stamping and registration purposes.
Deadline
Newly registered taxpayers shall present the manual books of accounts to the RDO or concerned office under the Large Taxpayer Service where the place of business is located for approval and registration before the deadline for filing of the first quarterly income tax return or the annual income tax return whichever comes earlier.
Subsequent Registration of Books/Renewal (In General)
Procedure
a) Submit duly accomplished BIR Form 1905 at the RDO or concerned office under the Large Taxpayer Service having jurisdiction over the place where the head office and branch is located, respectively; and
b) Present the manual/loose-leaf books of accounts at the RDO or concerned office under the Large Taxpayer Service where the place of business is located for Stamping and registration purposes.
Deadline
The registration of a new set of manual books of accounts shall only be at the time when the pages of the previously registered books have all been already exhausted, provided, that the portions pertaining to a particular year should be properly labeled or marked by taxpayer. This means that it is not necessary for a taxpayer to register/stamp a new set of manual books of accounts each and every year.
Note: With the implementation of the E-Commerce Law, the requirement of binding and stamping of computerized books of accounts and/or receipts and invoices generated by a duly approved CAS shall no longer be necessary, provided that:
· Soft copy of the computerized books of accounts and other accounting records/documents in Text File format shall be made available in:
- CD ROM (Read Only)
- Electronically archived information
· A duly notarized certification in the form of an affidavit ascertaining/attesting the accuracy of the number of receipts and invoices used during the year and soft copy of books of accounts and other accounting records/documents in Text File Format stamped received within thirty days (30) from the close of taxable year.
RR No. 7-2012,
RMO No. 29-2002,
RMC No. 13-82,
RMC No. 82-2008
RMC No. 29-2019
Section 232 to 235 of the National Internal Revenue Code
