Index for Registration of Book of Accounts


DESCRIPTION

All corporations, companies, partnerships or persons required by law to pay internal revenue taxes shall keep a journal and a ledger or their equivalents such as subsidiary ledgers, simplified books of accounts.

[return to index]


INDIVIDUALS ENGAGED IN BUSINESS

Newly-Registered (In General)

Tax Form

BIR Form 1905 - Application for Registration Information Update/Correction/Cancellation

Documentary Requirements

REGISTRATION OF MANUAL BOOKS OF ACCOUNTS (NEW OR SUBSEQUENT)

a) New sets of permanently bound books of accounts for registration/stamping or the bound journals and/or ledgers;

 REGISTRATION OF MANUAL LOOSE-LEAF BOOKS OF ACCOUNTS

a) Permt to Use Loose Leaf Books of Accounts;

b) Permanently bound Loose Leaf Books of Accounts;

c) Affidavit attesting the completeness, accuracy and correctness of entries in Books of Accounts and the number of Loose Lead used for the period covered.

If transacting through representative

a) For Individual

-  Special Power of Attorney (SPA) executed by the taxpayer-applicant indicating specific transaction;
[1 original for first time submission, if authorized to more than one transaction, submit certified true copy (together with the original copy for presentation and validation only)]

-  Any government-issued ID of the taxpayer and authorized representative. (1 photocopy, both with one specimen signature)

 

Procedures

a) Submit duly accomplished BIR Form 1905 at the RDO or concerned office under the Large Taxpayer Service having jurisdiction over the place where the head office and branch is located, respectively; and

b) Present the manual/loose-leaf books of accounts for Stamping and registration purposes.

Deadline

Newly registered taxpayers shall present the manual books of accounts to the RDO or concerned office under the Large Taxpayer Service where the place of business is located for approval and registration before the deadline for filing of the first quarterly income tax return or the annual income tax return whichever comes earlier.

 

Subsequent Registration of Books/Renewal (In General)

 

Procedures

a) Accomplish BIR Form 1905 at the RDO or concerned office under the Large Taxpayer Service having jurisdiction over the place where the head office and branch is located, respectively;

b) Present the manual/loose-leaf books of accounts at the RDO or concerned office under the Large Taxpayer Service where the place of business is located for Stamping and registration purposes.

Deadline

The registration of a new set of manual books of accounts shall only be at the time when the pages of the previously registered books have all been already exhausted, provided, that the portions pertaining to a particular year should be properly labeled or marked by taxpayer. This means that it is not necessary for a taxpayer to register/stamp a new set of manual books of accounts each and every year.

[return to index]


CORPORATIONS/PARTNERSHIPS

Newly-Registered (In General)

Tax Form

BIR Form 1905 - Application for Registration Information Update/Correction/Cancellation

Documentary Requirements

REGISTRATION OF MANUAL BOOKS OF ACCOUNTS (NEW OR SUBSEQUENT)

a) New sets of permanently bound books of accounts for registration/stamping or the bound journals and/or ledgers;

 REGISTRATION OF MANUAL LOOSE-LEAF BOOKS OF ACCOUNTS

a) Permt to Use Loose Leaf Books of Accounts;

b) Permanently bound Loose Leaf Books of Accounts;

c) Affidavit attesting the completeness, accuracy and correctness of entries in Books of Accounts and the number of Loose Leaf used for the period covered.

If transacting through representative

- Board Resolution/Written Resolution (in case of OPC) or Secretary’s Certificate, indicating the purpose and the name of the authorized representative; [1 original for first time submission, if authorized to more than one transaction, submit certified true copy (together with the original copy for presentation and validation only)];

- Any government-issued ID of one of the signatory and authorized representative. (1 photocopy, both with one specimen signature)

 

Procedures

a) Submit duly accomplished BIR Form 1905 at the RDO or concerned office under the Large Taxpayer Service having jurisdiction over the place where the head office and branch is located, respectively; and

b) Present the manual/loose-leaf books of accounts at the RDO or concerned office under the Large Taxpayer Service where the place of business is located for Stamping and registration purposes.

Deadline

Newly registered taxpayers shall present the manual books of accounts to the RDO or concerned office under the Large Taxpayer Service where the place of business is located for approval and registration before the deadline for filing of the first quarterly income tax return or the annual income tax return whichever comes earlier.

 

Subsequent Registration of Books/Renewal (In General)

 

Procedure

a) Submit duly accomplished BIR Form 1905 at the RDO or concerned office under the Large Taxpayer Service having jurisdiction over the place where the head office and branch is located, respectively; and

b) Present the manual/loose-leaf books of accounts at the RDO or concerned office under the Large Taxpayer Service where the place of business is located for Stamping and registration purposes.

 

Note: Books of Accounts may also be registered thru the Online Registration and Update System (https://orus.bir.gov.ph/home).

 

Deadline

The registration of a new set of manual books of accounts shall only be at the time when the pages of the previously registered books have all been already exhausted, provided, that the portions pertaining to a particular year should be properly labeled or marked by taxpayer. This means that it is not necessary for a taxpayer to register/stamp a new set of manual books of accounts each and every year.


Note: With the implementation of the E-Commerce Law, the requirement of binding and stamping of computerized books of accounts and/or receipts and invoices generated by a duly approved CAS shall no longer be necessary, provided that:

- Acknowledgement Certificate or Permit to Use (PTU) Computerized Accounting System (CAS)/ Computerized Books of Accounts (CBA) and/or its Components, if applicable;

- Transmittal letter showing the detailed content of the USB Drive label, i.e. File Name, Type and Size. - DVD/USB Drive or other electronic storage containing Electronic Books of Accounts in Standard Audit File (SAF) and properly labeled with name of the taxpayer and taxable year.

· Affidavit attesting the completeness, accuracy and appropriateness of the computerized accounting books/records, in accordance with the keeping of books of accounts and records for internal revenue tax purposes.
(1 original)

[return to index]


RELATED REVENUE ISSUANCES

RR No. 7-2012,

RMO No. 29-2002,

RMC No. 13-82,

RMC No. 82-2008

RMC No. 29-2019

RMC No. 27-2024

-[return to index]


CODAL REFERENCE

Section 232 to 235 of the National Internal Revenue Code

[return to index]