Registration of Books &
Accounts DESCRIPTION | INDIVIDUALS ENGAGED IN BUSINESS | CORPORATIONS/PARTNERSHIPS | RELATED REVENUE ISSUANCES | CODAL REFERENCE
DESCRIPTION
All corporations, companies, partnerships or persons required by law to pay internal revenue taxes shall keep a journal and a ledger or their equivalents such as subsidiary ledgers, simplified books of accounts.
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INDIVIDUALS ENGAGED IN BUSINESS
Newly-Registered (In General)
Tax Form
BIR Form 1901 - Application for Registration for Self-Employed and Mixed Income Individuals, Estates and Trusts
Documentary Requirements
a) Permanently bound books of accounts for registration/stamping or the bound journals and/or ledgers; and
b) Proof of Payment of Annual Registration Fee (BIR Form 0605) – current year.
Procedures
-For Taxpayers Using Centralized Bookkeeping
a) Submit duly accomplished BIR Form 1901 at the RDO where the head office is registered; and
b) Present the manual books of accounts at the RDO where the head office is registered for Stamping and registration purposes.
-For Taxpayers Using Decentralized Bookkeeping
a) Submit duly accomplished BIR Form 1901 at the RDO where the head office and its branches are registered; andb) Present the manual books of accounts for stamping and registration purposes.
Deadline
The manual books of accounts shall be registered at the RDO of the Head Office or Branch before the beginning of their accounting period and before these books are used.
Subsequent Registration of Books/Renewal (In General)
Tax Form
BIR Form 1905 - Application For Registration Information Update
Documentary Requirements
a) Photocopy of the first page of the previously registered books;
b) New bound journals and/or ledgers
c) Proof of Payment Annual Registration Fee (BIR Form 0605) – current year & unpaid prior years
Procedures
-Accomplish BIR Form 1905 and submit the same, together with the required attachments, to the Revenue District Office having jurisdiction over the Head Office or Branch.
Deadline
-The manual books of accounts shall be registered at the RDO of the Head Office or Branch before these books are used.
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CORPORATIONS/PARTNERSHIPS
Newly-Registered (In General)
Tax Form
BIR Form 1903 - Application for Registration for Corporations/Partnerships (Taxable/Non-Taxable) Including GAIs And LGUs
Documentary Requirements
a) Permanently bound books of accounts for registration/stamping or the bound journals and/or ledgers
b) Proof of Payment of Annual Registration Fee (BIR Form 0605) – current year
Procedures
· For Taxpayers Using Centralized Bookkeeping
a) Submit duly accomplished BIR Form 1903 at the RDO/LTAD/LTDO where the head office is registered.
b) Stamping and registration of books:
The books of accounts shall be registered at the RDO/LTAD I OR II/LTDO of the head office before these books are used.
· For Taxpayers Using Decentralized Bookkeeping
a) Submit duly accomplished BIR Form 1903 at the RDO/LTAD I OR II/LTDO where the head office and its branches are registered.
b) Stamping and Registration of books:
The books of accounts shall be registered at the RDO/LTAD I OR II of the Head Office or Branch before these books are used.
Subsequent Registration of Books/Renewal (In General)
Tax Form
BIR Form 1905 - Application For Registration Information Update
Documentary Requirements
a) Photocopy of the first page of the previously registered books
b) Bound journals and/or ledgers
c) Proof of Payment Annual Registration Fee (BIR Form 0605) – current year & unpaid prior years
Procedure
· For Taxpayers Using Centralized Bookkeeping
a) Submit duly accomplished BIR Form 1905 at the RDO/LTAD I or II/LTDO where the head office is registered.
b) Stamping and registration of books:
The books of accounts shall be registered at the RDO/LTAD I or II/LTDO of the head office before these books are used.
· For Taxpayers Using Decentralized Bookkeeping
a) Submit duly accomplished BIR Form 1905 at the RDO/LTAD I or II/LTDO where the head office and its branches are registered.
b) Stamping and Registration of books:
The books of accounts shall be registered at the RDO/LTAD I OR II/LTDO of the Head Office or Branch.
Note: With the implementation of the E-Commerce Law, the requirement of binding and stamping of computerized books of accounts and/or receipts and invoices generated by a duly approved CAS shall no longer be necessary, provided that:
· Soft copy of the computerized books of accounts and other accounting records/documents in Text File format shall be made available in:
- CD ROM (Read Only)
- Electronically archived information
· A duly notarized certification in the form of an affidavit ascertaining/attesting the accuracy of the number of receipts and invoices used during the year and soft copy of books of accounts and other accounting records/documents in Text File Format stamped received within thirty days (30) from the close of taxable year.
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RELATED REVENUE ISSUANCES
RR No. V-I, RMO No. 29-2002, RMC No. 13-82
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CODAL REFERENCE
Section 232 to 235 of the National Internal Revenue Code
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