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Registration of Books & Accounts

DESCRIPTION | INDIVIDUALS ENGAGED IN BUSINESS | CORPORATIONS/PARTNERSHIPS | RELATED REVENUE ISSUANCES | CODAL REFERENCE

DESCRIPTION

All corporations, companies, partnerships or persons required by law to pay internal revenue taxes shall keep a journal and a ledger or their equivalents such as subsidiary ledgers, simplified books of accounts.



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INDIVIDUALS ENGAGED IN BUSINESS

Newly-Registered (In General)

Tax Form
BIR Form 1901 - Application for Registration for Self-Employed and Mixed Income Individuals, Estates and Trusts

 

Documentary Requirements

a)      Permanently bound books of accounts for registration/stamping or the bound journals and/or ledgers;

b)      Proof of Payment of Annual Registration Fee (BIR Form 0605) current year.

 

Procedures

a)      Submit duly accomplished BIR Form 1901 at the RDO or concerned office under the Large Taxpayer Service having jurisdiction over the place where the head office and branch is located, respectively; and

b)      Present the manual books of accounts for Stamping and registration purposes.



Deadline
Newly registered taxpayers shall present the manual books of accounts before use to the RDO or concerned office under the Large Taxpayer Service where the place of business is located for approval and registration.

 

As a general rule, registration of books of accounts shall be simultaneous with the issuance of Certificate of Registration and approved Authority to Print.

 

 

Subsequent Registration of Books/Renewal (In General)

Tax Form
BIR Form 1905 - Application For Registration Information Update

 

Documentary Requirements

a)      Photocopy of the first page of the previously registered books;

b)      New bound journals and/or ledgers;

c)        Proof of Payment Annual Registration Fee (BIR Form 0605) current year .

 

Procedures

a)      Accomplish BIR Form 1905 at the RDO or concerned office under the Large Taxpayer Service having jurisdiction over the place where the head office and branch is located, respectively;

b)      Present the manual books of accounts at the RDO or concerned office under the Large Taxpayer Service where the place of business is located for Stamping and registration purposes.

 

Deadline

The registration of a new set of manual books of accounts shall only be at the time when the pages of the previously registered books have all been already exhausted, provided, that the portions pertaining to a particular year should be properly labeled or marked by taxpayer.  This means that it is not necessary for a taxpayer to register/stamp a new set of manual books of accounts each and every year.



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CORPORATIONS/PARTNERSHIPS

Newly-Registered (In General)
Tax Form
BIR Form 1903 - Application for Registration for Corporations/Partnerships (Taxable/Non-Taxable) Including GAIs And LGUs

 

Documentary Requirements

a)      Permanently bound books of accounts for registration/stamping or the bound journals and/or ledgers;

b)      Proof of Payment of Annual Registration Fee (BIR Form 0605) current year.

 

Procedures

a)      Submit duly accomplished BIR Form 1903 at the RDO or concerned office under the Large Taxpayer Service having jurisdiction over the place where the head office and branch is located, respectively; and

b)      Present the manual books of accounts at the RDO or concerned office under the Large Taxpayer Service where the place of business is located for Stamping and registration purposes.

 

Deadline

Newly registered taxpayers shall present the manual books of accounts before use to the RDO or concerned office under the Large Taxpayer Service where the place of business is located for approval and registration.

 

As a general rule, registration of books of accounts shall be simultaneous with the issuance of Certificate of Registration and approved Authority to Print.

 

 

Subsequent Registration of Books/Renewal (In General)
Tax Form
BIR Form 1905 - Application For Registration Information Update

 

Documentary Requirements

a)      Photocopy of the first page of the previously registered books;

b)       Bound journals and/or ledgers;

c)       Proof of Payment Annual Registration Fee (BIR Form 0605) current year.

 

Procedure

a)      Submit duly accomplished BIR Form 1905 at the RDO or concerned office under the Large Taxpayer Service having jurisdiction over the place where the head office and branch is located, respectively; and

b)      Present the manual books of accounts at the RDO or concerned office under the Large Taxpayer Service where the place of business is located for Stamping and registration purposes.

 

Deadline

The registration of a new set of manual books of accounts shall only be at the time when the pages of the previously registered books have all been already exhausted, provided, that the portions pertaining to a particular year should be properly labeled or marked by taxpayer.  This means that it is not necessary for a taxpayer to register/stamp a new set of manual books of accounts each and every year.


Note:  With the implementation of the E-Commerce Law, the requirement of binding and stamping of computerized books of accounts and/or receipts and invoices generated by a duly approved CAS shall no longer be necessary, provided that:

          Soft copy of the computerized books of accounts and other accounting records/documents in Text File format shall be made available in:

- CD ROM (Read Only)

- Electronically archived information

          A duly notarized certification in the form of an affidavit ascertaining/attesting the accuracy of the number of receipts and invoices used during the year and soft copy of books of accounts and other accounting records/documents in Text File Format stamped received within thirty days (30) from the close of taxable year.



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RELATED REVENUE ISSUANCES

RR No. 7-2012,  RMO No. 29-2002, RMC No. 13-82, RMC No. 82-2008



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CODAL REFERENCE

Section 232 to 235 of the National Internal Revenue Code



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