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ACCREDITATION
a. Download Annex A(Sworn Statement) of RR 11-2004. PDF| Word file

b. Download Annex B(Checklist of Requirements in the Accreditation of Sales Machines and/or Sales Receipting System software) of RR 11-2004. PDF| Word file

REGISTRATION

1. Download any of the following csv attachments below depending where your case falls on:

a. supplier.csv (download file ) - for accredited suppliers who will register in behalf of their taxpayer-user or buyer

b. taxpayer-user.csv (download file) - for taxpayers who will register their machines in case they bought machines from a non-accredited supplier or;
- for taxpayers who already bought machines during the transitory provision of the Revenue Regulations 11-2004

NOTE: Supplier.csv and Taxpayer-user.csv are applicable to Cash Register Machine(CRM), Point-of-Sales (POS), Mobile/Roving Machines, Handheld Devices and other types of machines generating sales receipts.

c. special purpose machine.csv (download file) - for taxpayers with any of the following machine types:
A. cash depository
B. bills payment machine
C. unmanned bill, coin or token-operated machines
D. foreign exchange machine
E. ordering machine
F. internal control purpose machine
G. other special purpose machine

2. Send email with any of the attachments to bir_acreditation@bir.gov.ph using the following subject lines:

If supplier.csv, subject should be "CRM ACCREG SUPPLIER"
If taxpayer-user.csv, subject should be "CRM ACCREG TPUSER"
If special purpose machine.csv, subject should be "CRM ACCREG SPM"

PROCEDURES ON HOW TO FILL-UP THE FILE ATTACHMENT

supplier.csv

Supplier details (column 1-4)
1. TIN (9 digits)
2. Branch Code (3 digits)
3. Name of Accredited Supplier
4. Accreditation Number

Taxpayer-user details (column 5-10)
5. TIN (9 digits);
6. Branch Code (3 digits);
7. Name of the Taxpayer-user;
8. Trade/Business Name of Taxpayer-user;
9. Registered Address of Taxpayer-user;
10. RDO No. of Taxpayer-user;

Software details (column 11-12)
11. Name of software;
12. Version of software;

If accredited supplier who registers the machines is a software provider, fill-out this column as stated in the accreditation certificate, the name and version of the accredited software.

Machine details (column 13-18)
13. Serial number of the machine;
14. Brand of the machine;
15. Model of the machine;
16. Type of machine;

1. CRM - Cash Register Machines;
2. POS - Point of Sale Machines;
3. HHD - Handheld Device & Mobile/Roving Machines
4. OSM - Other Sales Machines;


17. Present reading of the machine;
Format: 2 decimal places
Ex. 0.00 if zero reading
18. Date machine reading
Format: (mmddyyyy)
Ex. 01012005

If accredited supplier is a hardware provider, Brand & Model of the machine being registered should be as what is stated in the Accreditation Certificate.

NOTE: If taxpayer-user acquired the hardware and software separately:

1. software and hardware is both accredited - the hardware provider registers the machines
2. only the software is accredited - the software provider registers the machines
3. only the hardware is accredited - hardware provider registers the machines


taxpayer-user.csv

Taxpayer-user details (column 1-6)
1. TIN (9 digits) of the taxpayer-user;
2. Branch code (3 digits) of the taxpayer-user;
3. Name of taxpayer-user;
4. Trade/Business name of the taxpayer-user;
5. Registered address of the taxpayer-user;
6. RDO No. of the taxpayer-user;

Software details (column 7-8)
7. Name;
8. Version;

If taxpayer-user is registering cloned machines, these fields are mandatory.

Machine details (column 9-14)
9. Serial Number of machine;
10. Brand of machine;
11. Model of machine;
12. Type of machine;
1. CRM - Cash Register Machines;
2. POS - Point of Sale Machines;
3. HHD - Handheld Device & Mobile/Roving Machines;
4. OSM - Other Sales Machines;
13. Present reading;
Format: (2 decimal places)
Ex. 0.00
14. Machine date of reading
Format: (mmddyyyy)
Ex. 01012005
special purpose machine.csv

Taxpayer-user details (column 1-6)
1. TIN (9 digits) of the taxpayer-user;
2. Branch code (3 digits) of the taxpayer-user;
3. Name of taxpayer-user;
4. Trade/Business name of the taxpayer-user;
5. Registered address of the taxpayer-user;
6. RDO No. of the taxpayer-user;

Machine details (column 7-10)
7. Serial Number of machine;
8. Brand of machine;
9. Model of machine;
10. Type of Machine;br> 1. CD - Cash Depository;
2. BPM - Bills Payment Machine;
3. FEM - Foreign Exchange Machine;
4. OM - Ordering machine;
5. OSP - Other Special Purpose Machine

NOTE:
Special Purpose Machines are machines which do not generate sales. BIR do not accredit these machines, however, they should be registered by the taxpayer-user
.

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